This checklist guides operations staff to make sure that invoicing and payments to contractors are executed thoroughly and efficiently.

  1. If it is the 1st or the 16th of the month, developers are instructed to send in time records to their project management contact. Gather these records on a per project basis.
  2. Process the timesheets which involves extracting date, duration, and comments for inclusion on the bottom notes of the invoice. Take the sum of the hours and create line items for each at the top of the invoice.
  3. Evaluate the hosting expenses associated with each client and add them to the invoice, creating a recurring invoice when necessary.
    1. Amazon Web Services
    2. Heroku
    3. Rackspace
    4. Google Cloud Services
    5. LocaleApp